Privacy Notice

Privacy Policy

This website is operated by Patching Parish Council which is responsible for the processing of your personal data and is the data controller for all such information.  We regard your privacy as very important.  Any personal information you provide to us will be dealt with in accordance with this Privacy Policy.  This Privacy Policy describes the information we may collect from you, the purpose for our collection of it, and what we will do with the information we collect.

General Data Protection Regulations

When handling any personal information we take all necessary steps to comply with the relevant legislation.  When you supply any personal information to us we will meet our legal obligations to you in the way that we deal with that information.  We are required to collect personal information fairly and to let you know how we will use it, and whether we will pass the information onto anyone else. We will ensure that:

  • all personal information supplied to us is held securely
  • information will be held only as long as necessary, and will be used only for the purpose for which it was originally gathered

What personal information do we collect and why do we collect it?

We may collect contact information and other limited personal information.

This is described as Personal Data which falls within the provisions of the Data Protection legislation. We may come to hold your Personal Data (such as name, e-mail address and other contact information) when you contact us to make comments, submit a problem or request information from us, and provide your name or return contact information. If you provide us with your Personal Data, you have consented to our using it for the purpose for which it was originally supplied. Such consent may also be withdrawn at any time by sending an e-mail requesting this to the Clerk of Patching Parish Council at

To whom will we supply your personal data?

We will not disclose personally identifying information except in very specific instances.

Where an individual provides personal information (such as name, e-mail, address and other contact information) to us for whatever purpose (e.g. survey, feedback etc.) that personal information will only be used for the purpose of communicating with you in relation to the matter raised or for any other purpose for which you have given your consent.

The Council will regard it as normal processing to share communications internally between staff and current Council members to ensure that any issue raised is properly dealt with.

Specific personal information may be released where we are required to do so e.g., court order or for any of the Council’s statutory purposes.

We will not use your personal information for direct marketing. and will not release such information to other parties for direct marketing.  


We take care to ensure the security of your personal information.  However, you should consider any communication that you transmit to us (such as data, questions, answers, comments or suggestions) as non-confidential.  The Council will not be liable if information that belongs to you is intercepted and used by an unintended recipient.

Changes to this Privacy Policy

We may edit or amend this Privacy Policy from time to time.  If we make any substantial changes in the way we use your personal information we will notify you by posting a prominent notice on the Home page of the Patching Parish Council website.

Access to personal information and contacting us

Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulations. If we do hold information about you we will:

  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

If you wish to find out what information we hold about you please contact us providing your contact details, a brief description of the information you require and enclose proof of your identity. This could be a scanned copy of a household bill, passport or driving licence.  We will aim to provide a response to your request within 20 days

If you wish to make such request, or have any questions about this Privacy Policy, please contact us in writing via:  The Parish Clerk, Patching Parish Council,  or via email at

If at any time you feel that we have failed to meet these standards then please either contact us or make a complaint direct to the Information Commissioner using their website

This policy was issued November 2018


Visitors to this website

When someone visits this website we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. If we do want to collect personally identifiable information through our website, we will be upfront about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Security and Performance

We use a third party service to help maintain the security and performance of our website. To deliver this service it processes the IP addresses of visitors to the site.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Use of Cookies

This site uses cookies to maintain and keep track of users’ preferences and authenticated sessions, to identify technical issues, user trends and effectiveness of campaigns, and to monitor and improve the overall performance.


If at any time you feel that we have failed to meet these standards then please either contact us or make a complaint direct to the Information Commissioner using their website